Presidents, Pandemics and Planning: A look to 2021 from the Lessons of 2020-Five Ways to Add Certainty to Your Estate Plan in Uncertain Times

2021 begins in less than four weeks and the outlook on all fronts remains largely unknown.  Will there be a smooth transition from the current president to the president-elect? Will the Senate remain Republican controlled or will a 50-50 split render it a de-factor Democratic controlled chamber for the first time in six years?  Most importantly, will the Pandemic that has so fundamentally altered the world dissipate and/or disappear?

The answers to the above questions are unknown and it would be unwise to speculate.  In light of such uncertainty, finding stability in any area of life is a way to reduce stress and shield your family and assets.  The following are some suggestions to consider as we close in on the end of the year.

  1. Consider the use of a Revocable Living Trust-The current backlog in the Surrogate’s Courts has amplified existing problems with the processing of estates in New York.  Coupled with an already insufficient staff and funds, it is unlikely that the current logjam will let up any time soon.  To best allow your family to have immediate access to your assets after death, the best way to achieve this is to transfer your assets to a revocable living trust while you are alive and well.  This form of trust allows the grantor of the trust to continue to have access and use of the property in it while also titling it in such a way that allows family to access it in the event of incapacity or death without court intervention.
  2. Ensure beneficiary designations are updated on all transfer-on-death (TOD) assets-Retirement accounts, life insurance and other TOD accounts provide the easiest means of transfer for certain assets upon the owner’s death.  Failure to name initial and successor beneficiaries typically reverts the assets to a person’s probate estate, thus rendering the advantage these assets have moot. This can typically done online, cost-free and without the need to work with any advisor.
  3. Prepare/revise Power of Attorney (POA) and Health Care Proxy (HCP) documents-Because of current hospital restrictions, visitation and in-person communication with hospital patients has been limited or eliminated.  The increase of hospitalizations also leaves many individuals unable to handle their financial affairs or express their healthcare wishes.  A POA and HCP allowed a trusted relative or friend to step into the shoes of the hospitalized/incapacitated individual’s shoes to make decisions and handle the affairs of an individual while that individual is unable to do so.
  4. Finalize, update and prepare your estate plan-Confronting the need to plan for the future or the need to change previously prepared plans is never easy.  It is often times like these when the fears and anxieties about this are confronted with the reality of what happens if you do not address the underlying issues.  Removing the uncertainty of having an incomplete, outdated or nonexistent plan will remove a significant burden from your life.
  5. Stay informed and stay in touch with your advisors-Educating yourself on changes to the laws is not always the most engaging use of your time, but staying ahead of such changes will help guide you to ensured security with regard to your planning.  Alternatively, regular check-ins with your advisors is an easy and efficient way to keep informed.

William Shakespeare once wrote that “the past is prologue.”  Indeed, the immediate past of 2020 will remain with us for many years to come.  How we learn from it and make decisions from it will dictate how our lives, our families and our futures will be written.

Have a very happy and healthy holiday season and here’s to a much better 2021!-MCL

For more information, please contact info@levyestatelaw.com

Presidents, Pandemics and Planning: A look to 2021 from the Lessons of 2020-The Changing Face of Planning and Administering Estates in New York

One common theme across all industries and professions is that the COVID-19 Pandemic has drastically changed the way people work and do business.  By necessity, we have been forced to adjust to a world where direct, personal interactions became non-existent, limited or altered by the need to wear protective coverings and to socially distance from others.  Working in the trusts and estates field has been a typical example of this.

The entirety of my career and the careers of my colleagues have focused on personal interactions with our clients, colleagues, adversaries and court/government officials.   Few other fields of law required so much personal interaction and under the rules and laws of New York state, it was mandatory.  COVID has forced both practicing planners and the courts/agencies they work with to make alterations to how things are done which, while not illogical from a practicality perspective, have long been resisted.

Estate Planning

The execution of testamentary documents has long been a very formalized and rigid process.  To execute a will that will be accepted by the New York Surrogate’s Court, an individual was required to sign the document in the presence of two witnesses.  In addition, to avoid the need to produce affidavits from the witnesses at the time of the person’s death, a self-proving affidavit signed by the two witnesses had to be affirmed and signed by a notary public.  For non-testamentary documents, such as trusts and other agreements, a notary’s signature was also needed.

In April, in response to the continued stay-at-home order imposed by New York, Governor Cuomo issued two separate executive orders which allowed for the execution and notarization of documents using video conferencing software such as Zoom or Facetime.  The requirements of witnesses and notary acknowledgment remain, but the need for people to be present in the same place at the same time was no longer required.  These orders were a much-needed lifeline for clients and planners alike to ensure that the safety of all parties was maintained while also allowing the needed work to be completed in a timely and proper manner.

Estate Administration

A majority of courts in the Unified Court System have used electronic filing of documents for years prior to the Pandemic.  The Surrogate’s Court, with very limited exceptions, had long resisted any form of filing aside from in-person filing.  Given the importance of original documents and the need for court clerks to provide individuals with instructions on changes and/or additional documents, it was not completely unreasonable.

COVID-19 did not automatically change this.  The Surrogate’s Courts throughout New York were no less affected by the Pandemic and many petitions before the court were put on hold as in person work at the courts slowed down or stopped at the courts.  With exception of emergency filings, new filings were suspended temporarily, a huge problem at a time when the annual mortality rate was rapidly increasing.

By early summer, most New York counties began allowing e-filing of petitions and documents for the very first time.  A few courts (Rockland County most notably) did not follow suit and only allowed mailed in documents to be accepted.  While this allowed existing and new matters to resume being processed, the shutdown/slowdown caused a very long backlog for many courts.  In some counties, no new citations or court dates were being issued well into the late summer.  Additionally, the increased mortality rate from COVID has increased the number of new applications and estate.

What Now?

It is unclear of these recent changes will remain once the Pandemic has subsided and in-person business becomes more prevalent.  Beyond the mechanics of how business is done, the state of the world and the court system makes planning in 2021 and beyond a larger challenge than it has been in previous years.  As the means of planning and administering estates has changed, so too must the strategies we employ to ensure individuals and families are properly protected.

For more information, please contact me at info@levyestatelaw.com

Presidents, Pandemics and Planning: A look to 2021 from the Lessons of 2020-Elections Have (Possible) Consequences

The election of 2020, both at the federal and New York level, provided a glimpse into where our country and state will be heading as we enter the third decade of this century.  At both levels, the most immediate and pressing concerns are the containment of the COVID-19 pandemic and repairing the economic damage that came with it.  This will require additional spending and adjustments to the respective tax systems to make up for the substantial shortfalls in revenue that have or will occur over the next few years.

The structure of the Federal and New York governments have both changed and additional changes may come depending on the outcome of the two runoff Senate elections in Georgia in January.  Pending those results, it is impossible to be certain of the possibilities, but with the positions from those whose elections are already certain, we can speculate as to where things will be heading.

Federal

At the end of 2017, with control of the Presidency and both houses of Congress, soon-to-be-ex-President Trump signed into law the Tax Cuts and Jobs Act.  Significant cuts were made to the income tax, capital gains tax and corporate tax rates.  Most significantly for estate planners, the estate and gift tax exemption were more than doubled from the previous base exemption of $5 million to $11 million per person and $22 million per married couple (the exemption has since increased annually by a cost of living adjustment increase).  This drastically shrunk an already small number of estates subject to federal estate tax.

President-elect Joe Biden has proposed substantial rollbacks of many of Trump’s tax policies including reducing the estate and gift tax exemption to the 2009 amount of $3.5 million.  This would be even lower than the amount than President Obama agreed to in 2012 as part of the Fiscal Cliff deal.  Both income tax and capital gains tax rates would also be increased for individuals who make over $400,000 a year.

Trump’s tax changes were enacted using Budget reconciliation, a process which allows for economic related laws to pass with a mere majority and not the filibuster-proof threshold of 60 votes.  Given the current makeup of the US Senate, it is certain that if President-elect Biden chooses to tackle tax policy before the mid-term elections in 2022, he will have to use this process as well.  This would also require Democrats to win both seats in the Georgia runoffs and garner support from all Democratic (and Independent) Senators to allow Vice-President-elect Kamala Harris to break the tie. 

If Democrats cannot successfully establish an even split in the Senate, Biden may choose to either forego tax changes or focus solely on economic recovery policies.  Alternatively, he can chart a less progressive path and attempt to garner support from the small pool of moderate Republican Senators.  After 2022, tax policy will become more important as many of the provisions of Trump’s tax law expire in 2025.

New York

Presidential and federal elections often obscure the important of state-wide elections, but the 2020 New York election was fairly notable due to its results.  Beginning in 2021, the Democratic Party will have a super-majority in both the Assembly and State Senate.  This will the legislature to override any vetoes by Governor Cuomo on any legislation he may differ from them on.  Tax policy is an area where it is very conceivable that a conflict may emerge

Under Governor Cuomo’s tenure, the state estate tax exemption has risen significantly from $1 million in 2014 to $5.93 million in 2021.  This has exempted many more estates from state estate tax while also increasing the tax burden on those estates that exceed 105% of the applicable exemption.  While it is likely that both the legislature and Cuomo will seek to continue to place this burden on the very wealthy, it is quite possible that the exemption will be reduced to cover the state’s budget shortfalls.  New Yorkers would likely be much more tolerable of an estate tax increase than an increase to income or property taxes especially in light of the federal income tax treatment of the SALT deduction already increasing many New Yorkers taxes.

Budget shortfalls and additional spending are almost inevitable given the current economic problems at both the federal and state levels.  One way or another, the money for this will have to be raised.  Increased taxes are coming.  By whom and from whom remains to be seen.

For more information, please contact me at info@levyestatelaw.com

Presidents, Pandemics and Planning: A look to 2021 from the Lessons of 2020-Introduction

When historians study the 21st century, it is almost certain that the events of 2020 will be seen as a major moment in time.  At all levels of society throughout the world and here at home, the world has been forced to rapidly change due to this first pandemic of most people’s lives.  While there is some hope that the cure/vaccine for COVID-19 is imminent, the long-term effects of this event will be with us for many years and perhaps decades to come.

For trusts and estates practitioners, we have seen the way we work both in the planning and administration of estates significantly change over the last twelve months.  These changes are likely to increase as we determine how best to serve our clients and how the recent changes made by New York state and the New York Surrogate’s Court will affect our means of advising and assisting clients beyond the end of the pandemic.

In addition, with the recent Presidential election bringing a new party to the Executive Branch and potentially to lead Congress, changes to federal laws may usher in a new series of challenges regarding estate, gift and income tax planning.  The change of political party atop our government comes at a time when additional revenue will have to be generated to help the United States recover from the pandemic as well as the ensuing economic decline.

Over the next few days, I will discuss how to approach 2021 with the lessons of 2020 in mind.  First, I will discuss how the 2020 Federal and New York elections may reshape the tax implications for estates, trusts and individuals.  Next, I will look at how the COVID-19 pandemic has fundamentally changed estate planning and estate administration in New York.  Finally, I will discuss the long-term implications of the events of 2020 with an eye to mapping out planning strategies for 2021 and beyond.

Planning and Administrating Estates During The Time of COVID-19: The State of Surrogate’s Court Practice

The recent executive orders by Governor Cuomo has allowed estate planning attorneys and clients to use alternative means to prepare and finalize their planning documents. However, while it is still relatively easy to complete your estate planning, the areas of estate administration and practicing before the New York Surrogate’s Courts has become more complicated and uncertain.

Prior to April 13, 2020, the courts had limited the matters that they would hear and proceed upon to those that were deemed to be “essential.” This catch-all criteria was not fully explained and it was left to the petitioners/applicants to prove the essential nature of the specific cases. On April 13th, the courts expanded the matters that they would review to non-essential matters, but several obstacles remain for new and old petitioners.

First, given the state’s stay at home order, the personnel currently working at each court is extremely limited. Second, because of the limitations on movement, all filings are now being made either by mail or the state’s e-filing system.   While the latter is theoretically quicker than in person filing, not all counties are employing it and many are relying solely on mailed in documents. The postal service has become less reliable during this crisis and the timing of delivery of documents is increased.

In addition to these challenges, for matters where there are conflicts, the court has delayed any future in person hearings through May in some cases. In addition, the courts are also delaying issuing citations through the end of May as well. All of this together presents a great challenge to individuals with matters before the court or new matters that need to be filed.

Patience and preparation, as is the case with much of what is going on in the world today, are key to weathering this current modified court administration. Petitions that would normally take several weeks will likely be delayed even after these restrictions are lifted due to the backlog of matters. In order to reduce the delay, if you do have a matter that is already in process or needs to be filed, do not delay collecting, executing or sending any necessary paperwork to the court or your attorneys so that you will be better situated than those who wait for the current pause to end.

 

Planning and Administrating Estates During The Time of COVID-19: Virtual Execution of Documents.

The current crisis has posed specific problems as it relates to the execution of new estate planning documents. Unlike in other areas of transactional law, the execution of documents which will ultimately be filed with the New York Surrogate’s Court require adherence to a series of formalities not required of other legal documents. Specifically, with regard to last will and testaments and other estate planning documents, there is a requirement for such documents to be witnessed by two or more persons at the time the signatory of the document is executed. The current restrictions on public gatherings made this requirement seemingly impossible until there was an easing or lifting of the restrictions.

Fortunately, over the last month, Governor Andrew Cuomo has issued a pair of executive orders which allow for the virtual execution and witnessing of certain legal documents including wills and other estate planning documents. The executive order can be found here:

https://www.governor.ny.gov/news/no-20214-continuing-temporary-suspension-and-modification-laws-relating-disaster-emergency?fbclid=IwAR3ukaFetCzvov8fgAB8IQM88OWp60gRf_2KX918BKOsRvwYmeIJGYVTq8g

Specifically, in order to utilize virtual execution and witnessing of documents, the following is required, namely:

  • If the person executing the documents is not known to the witnesses, they must present identification at the time of the virtual meeting;
  • The individual, witnesses and any supervising attorney must be able to verbally interact in real time during the execution of the documents;
  • The witnesses must receive an electronic copy of the signed document on the same date it was executed and may then sign where needed and transmit the witnessed document back to the individual; and
  • The witnesses may repeat the witnessing of the documents upon receipt of the electronically executed and witnessed documents within thirty (30) days of the execution of those documents.

This executive order follows a previous order which allows notary publics to take virtual acknowledgment of a signatory’s signature.   Collectively, these two orders remove physical separation and the current stay-at-home orders as barrier to current execution of documents. This is especially important for persons who become sick and need documents executed in a timely manner.

Planning and Administering Estates During the Time of COVID-19: What if I get sick?

There are two components to any properly drafted estate plan: planning for your assets and family when you die and planning for what happens if you are alive, but become ill, incapacitated or unable to make certain decisions. The former is what many focus on when they begin the process of planning and often treat the latter as an afterthought. During these times of uncertainty, the importance of preparing for possible illness, incapacity or even unavailability has become paramount.

One of the cruel aspects of the current pandemic is that due to the extremely contagious nature of COVID-19, people who become ill typically become isolated either at home or, in more dire situations, in a hospital. If a patient’s condition worsens, they may no longer be able to express their medical wishes to their doctors. If this happens, having a health care proxy and living will can allow a loved one or friend to inform the doctors and other medical professionals of your wishes.

A health care proxy is simply an appointment of another person to speak on your behalf regarding your medical treatment if you cannot do so yourself. Absent further instructions, the proxy will be vested with the ability to decide what forms of treatment the patient should be given and, potentially, if treatment should cease. The living will serves as a guide for the proxy to follow to determine what your wishes are should you be unable to express them. Common provisions in these documents include directions regarding artificial nutrition and hydration, the decision to shift to palliative care and when and how to cease treatment. These decisions are personal to each person and should be considered in consultation with loved ones and your attorney.

In addition to healthcare decisions, if a person becomes significantly ill, it is unlikely that they will be able to handle their financial and personal affairs. To ensure that these matters can continue to be handled, it is recommended that every person have a power of attorney naming one or more persons as their attorney-in-fact/agent. The power of attorney allows an individual to grant their agents’ some or all of an enumerated list of powers to handle their affairs. Power of attorneys can be durable (meaning they go into effect upon execution) or springing (meaning they go into effect upon a specified event occurring). While both accomplish the same goals, a durable power of attorney does not require any outside assessment to be used. For those with concerns over these powers being abused, every agent must counter-sign the document and are considered fiduciaries under New York law.

As more people become sick and are hospitalized, the need for these two essential documents will likely increase. Having them prepared while you are healthy is a valuable safeguard over your personal and financial well being should you fall ill.

Planning and Administering Estates in the Time of COVID-19: Keeping Your Plan Updated

At the end of any meeting where a will, trust or other document is executed, one of the common questions I receive is how often should a client’s documents be reviewed/changed. My common answer is that major changes to three main areas of importance-health, wealth and family-should trigger a call or email to your attorney to discuss what, if anything, needs to be changed.

It is my sincere hope that during this health and financial crisis, none of you experience any such changes. But, I would suggest that the current national crisis-and any future crisis-should provide a fourth clear reason to review your existing planning. Specifically, during this time when most of us are at home and not venturing out often, there are four areas that should be specifically reviewed, namely:

Fiduciaries: The current crisis has exposed the importance of additional factors to consider when selecting fiduciaries including executors, guardians and trustees. The physical and mental health of chosen fiduciaries may, under circumstances such as the present crisis, may not be as solid as you may wish it to be. Older fiduciaries who are more susceptible to the virus and who also are being advised to remain at home may not be in as great of a position to serve as they would under normal circumstances.   Finally, while proximity is not an official barrier to selecting someone, travel limitations and availability should be factored into these choices.

Funding existing trusts. Whether a trust is irrevocable or revocable and regardless of its intended purpose, if it is not funded, then it accomplishes nothing. Individuals often execute trust agreements and wait till a later date to fund the trust. If you have not funded an executed trust, this is an opportune time to do that for many types of assets. Real property may pose certain problem due to the delays at the county clerk’s offices, but the paperwork can be begun now even if the documents cannot be filed until a later date

Completing beneficiary designations. Amongst the easiest things that you can do to bolster your estate planning is ensure all beneficiary designations for any paid on death accounts and policies (retirement account, life insurance and annuities typically) are up to date and correct.   Most companies have the forms available online and those that do not can be contacted to get such forms.

Making taxable gifts. Individuals often forget to take advantage of the annual $15,000 gift tax exclusion ($30,000 for married couples) that provides a good opportunity to benefit their children and other heirs as well as reduce the size of their taxable estates.   Like reviewing your beneficiary designations, this takes minimal effort and cost to achieve potentially significant results.

A general review of your existing estate plan may uncover additional areas that you may want to revise. In many cases, the benefit of these reviews far exceeds the downside of not doing so.

 

Planning and Administering Estates in the Time of COVID-19: Start Your Planning Now

The current pandemic that has affected the whole world has brought with it a dramatic change to the way we think about many different things. Basic parts of our life like shopping and spending time with friends and family have been upended as we try to find a way to establish a “new normal” while also finding ways to reduce the virus’ reach. It is extremely hard to think of the future when so much of the present remains uncertain, but in the area of trusts and estates, planning ahead is always the proper approach. In the current environment, it may also prove essential to protecting your family and assets.

If you have not begun any formal estate planning, it may seem like an inopportune time to begin that process. However, there are very significant reasons to consider starting the process now. First, as we all know by now, there is no clear end date to the current situation. Even when we can begin to function in something resembling normalcy, many things that were held up or paused during the pandemic will suddenly become pressing. Starting the planning process now can allow you to remove one thing from what may be a long list once the pandemic subsides.

Second, this situation has provided many of us with the clarity of what really matters most to us. An estate plan, at its core, is an expression of the people and things we want to protect above all others. Finally, while it is my hope that no one reading this will fall ill, the possibility is real now more than ever. In the past, procrastinating about planning could be considered problematic. In the current environment, avoiding the process can have profound and detrimental effects on your family and assets.

Once you have determined that you are ready to begin planning, it is important to consider certain general concepts. What are you short term goals for your planning and what are your long-term goals? The former should take precedence, but considering where you would like things to be beyond the next several months and years is also wise. Additionally, given our current situation, the decision as to whom you should ask to serve as a fiduciary (executor, trustee or guardian) has become more complicated. Age and geographic location have become more important factors to consider given the current restrictions and potential susceptibility of older people to the virus.

The form of the bequests or gifts under your estate plan is also complicated by the current situation. Protection of assets for minor children remains a key concern while tax based planning may prove to be less important for the time being. And while testamentary trusts do not pose significant administration issues as it compares to outright bequests, it should be noted that the current situation with the Unified Court System in New York and access to financial institutions might delay the final set up and administration of trusts.

These are unprecedented times for most of us and we can only do so much each day to help our families, our communities and ourselves. Protecting your most valuable assets has become more important than ever and ensuring that your family is taken care of no matter what comes next.

Major Issues for Minors: Protecting Minors in Trusts and Estates

While growing up, many children express a desire to receive adult rights and responsibilities long before they are ready for them or are legally permitted to have them. In an estate planning context, a properly executed estate plan does it’s best to slowly shift the benefit and burden of managing funds from an adult fiduciary to a minor or younger adult beneficiary. Where actual minors are involved and there is no estate plan to guide this transition, both the courts and financial institutions have their mechanisms to protect children and their assets.

In the New York Surrogate’s Court, a minor child who becomes a party to estate administration as a beneficiary, legatee or other role will often have court appointed representative known as a guardian ad litem.   Guardians ad litem are typically attorneys or other competent adults who stand in for the minor child or children and represent their interests. In an estate administration, the Guardian Ad Litem (GAL) assures that decisions made by adult fiduciaries are fairly handled as it relates to the children.

As the GAL’s representation draws to a close, he or she will right a report for the court of their findings. When there is a question about an aspect of estate administration, the GAL may intervene or object on the child’s behalf in the same capacity as an adult beneficiary. The GAL is compensated for their work and those funds often come directly from the assets left to the minor children.

On the financial side of things, financial institutions also seek to protect minors who have money set aside for them. This is regulated in New York by the Uniform Transfers to Minors Act (UTMA) and allows an adult (a parent or guardian) to serve in a custodial role over a minor’s account. Each account must benefit a single minor and pooled accounts for multiple children are not allowed.

During the period of minority, the custodian of the account is entrusted to ensure the monies are protected. The custodial role terminates at one of three times: at age 18 if the account creator dictates that the account is to terminate at the age, at age 21 if the account creator is silent on termination or upon the death of the minor before termination. If the custodian dies prior to the termination of the custodial account, a new custodian will be appointed.   Successor custodians are often not named, so a court appointment is often necessary.

These fail safe protections do not take the place of an estate plan; in fact, relying on them can cause extra costs, waste due to a child receiving funds at too young an age or extra administrative time and costs. Protecting minors and their assets is best done by a minor’s parent and they have the power to do so in a more effective, efficient and inexpensive manner.

Please contact info@levyestatelaw.com for more information.